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Journal of Interpreting Studies and Communication Equity

Final Manuscript Preparation Guidelines for Journal of Interpreting Studies and Communication Equity

This document provides details on requirements pertaining to final manuscript submissions to Journal of Interpreting Studies and Communication Equity.

Formatting Requirements

  • Manuscripts submitted to Journal of Interpreting Studies and Communication Equity follow APA 6th edition formatting.
  • Submit your ASL manuscript using an MP4, unlisted YouTube, or other similar format. Be sure to use proper lighting, a solid color background, and quality internet connection for clarity of video. Any PowerPoint or similar information should be clearly legible within the video. Citations should be incorporated using text on the screen and/or expressing the information in ASL. Final reference list can be incorporated using a final slide as text or a separate word document that the editors can share on the website. Submission of manuscripts, both ASL and English, should include tables, figures, appendices, etc., as a single file (MP4, Word, RTF, or PDF files are accepted).
  • For written work, page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
  • Single space your text.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Times New Roman or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
    3. Reference to ASL glossed terms—11 pt capitalized. Times New Roman or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

Language & Grammar

All submissions must be in ASL or English.

Authors should use proper, standard ASL or English grammar.

Article Length

Because this journal publishes electronically, video length and page limits are not as relevant as they are in the world of print publications. We are happy, therefore, to let authors take advantage of this greater "bandwidth" to include material that they might otherwise have to cut to get into a print journal. This said, authors should exercise some discretion with respect to length.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font type

Except, possibly, where special symbols are needed, use Times New Roman or the closest comparable font available. If you desire a second font, for instance for headings, use a sans serif font (e.g., Arial or Computer Modern Sans Serif).

Font size

The main body of text should be set in 12pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.

Headings

Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

Main text

The font for the main body of text must be black and, if at all possible, in Times New Roman or closest comparable font available.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Footnotes

Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times New Roman or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.

References

It is the author's obligation to provide complete references with the necessary information using APA format.

Articles in traditional journals:

Required: Author's (authors') name(s), title of article, name of journal, year of publication (or "n.d." if no date), volume number, page numbers.

Optional (but desirable): issue number and month/season of publication. For forthcoming (in press) articles, put expected year of publication and substitute "forthcoming" for the volume and page numbers.

Optional(but desirable): A hyperlink to the article.

Books:

Required: Author's (authors') name(s), title of book, year of publication (or "n.d." if no date), publisher, publisher's address, edition (if not first). For forthcoming (in press) books, put expected year of publication and add "forthcoming."

Chapters in collections or anthologies:

Required: Name(s) of author(s) of chapter, name(s) of editor(s) of book, title of chapter, title of book, year of publication (or "n.d." if no date), publisher, publisher's address, and edition (if not first). For forthcoming (in press) books, put expected year of publication and add "forthcoming."

Working papers:

Required: Author's (authors') name(s), title of working paper, year (or "n.d." if no date), location (e.g., "Department of Economics Working Paper, University of California, Berkeley" or "Author's web site: http://www.someurl.edu/author." If the working paper is part of series, then the series name and the number of the working paper within the series must also be given.

Other works:

Required: Author's (authors') name(s), title of work, year (or "n.d." if no date), and information about how the reader could obtain a copy.

Within the references section, the citations can be formatted as you like, provided (i) the formatting is consistent and (ii) each citation begins with the last name of the first author. That is, the following would all be acceptable:

Smith, Adam (1776) The Wealth of Nations, . . .
Smith, A., The Wealth of Nations, . . . , 1776. 
Smith, Adam: The Wealth of Nations, 1776, . . .
 

Use hanging indents for citations (i.e., the first line of the citation should be flush with the left margin and all other lines should be indented from the left margin by a set amount). Citations should be single-spaced with extra space between citations.

Within the text of your manuscript, use the author-date method of citation. For instance, 

"As noted by Smith (1776)."
 

When there are two authors, use both last names. For instance,

"Edlin and Reichelstein (1996) claim . . . "
 

If there are three or more authors give the last name of the first author and append et al. For instance, a 1987 work by Abel, Baker, and Charley, would be cited as

"Abel et al. (1987)."
 

If two or more cited works share the same authors and dates, use "a," "b," and so on to distinguish among them. For instance,

"Jones (1994b) provides a more general analysis of the model introduced
in Example 3 of Jones (1994a)."
 

After the first cite in the text using the author-date method, subsequent cites can use just the last names if that would be unambiguous. For example, Edlin and Reichelstein (1996) can be followed by just Edlin and Reichelstein provided no other Edlin & Reichelstein article is referenced; if one is, then the date must always be attached.

When citations appear within parentheses, use commas—rather than parentheses or brackets—to separate the date from the surrounding text. For instance, 

" ...(see Smith, 1776, for an early discussion of this)."